Village Theatre manages the Everett Performing Arts Center for the City of Everett, and in addition to presenting a season of high-quality family theatre, the management and technical staff of Village Theatre are dedicated to making EPAC the best possible place for you to hold your own performance, meeting, rehearsal, or special event. Presenting top-notch events is our business -- so we can help you do it too!
The Village Theatre Everett General Manager and management staff is available to consult with renters provide information and advice, schedule dates, and prepare cost estimates for rentals. The Village Theatre Stage Operations Supervisor and House Manager offer expert operational and technical assistance for the smooth front-of-house and backstage operation of the event. A full complement of technicians and ushers is available, depending on your needs.
All rentals are contracted on a “four-wall” basis. This means you pay a low fee for the use of the Center, and then pay only the actual costs for the staff required to run your event. You pay no overhead charges, no equipment fees - only a rental fee and direct staff and material costs. The Village Theatre staff consults with you in event planning and production at no extra cost! All costs are itemized on the next page.
Scheduling of personnel is at the discretion of the Theatre management. We will provide an estimate of what the total costs will be before preparing a rental contract, and invoice you following the event for only those expenses actually incurred. Actual costs may vary, depending on schedule changes, performance needs, or other variables. The renter is responsible for all costs incurred.
The BASE USE FEES are the fees you pay for use of the facility and its furniture and equipment. All direct costs for staff (including staff to operate the equipment) and materials used are CHARGED in addition to the base fee. Only the direct costs will be passed on to you -- so you pay only for exactly what is used, and nothing more! Scheduling of personnel is at the discretion of the Stage Operations Supervisor; House Manager is required for all events.
To qualify for Everett Renter rates, renter must have business address within Everett city limits. Resident companies with over 100 performances or public presentations in the facility per calendar year qualify for a weekly rate equal to three (3) times the 5-hour block rate.
Technical Supervisor and House Manager are required for all events. A minimum of two hours will be charged per staff member utilized. When estimating time, please add one additional hour for both administrative duties and setup.
Overtime will be charged after 8 hours worked in one day. OT rates are 2 times hourly rates; for any work required between 12:00 AM and 6:00 AM. Holiday rates are 2 times hourly rates; holidays are based on Village Theatre designated holidays. Scheduling of personnel is at the discretion of the General Manager and Stage Operations Supervisor; House Manager is required for all events.
We recommend that you schedule your event as far in advance as you can, as the calendar does tend to fill up. Additionally, we’d like plenty of time to consult with you and prepare for your event, so that we can be sure to provide all the planning and staff necessary.
Rates are effective for engagements contracted after September 1, 2015 and are subject to change without notice. Staffing and provisional decisions for each production will be made at the sole discretion of Village Theatre, and all attendant costs will be guaranteed to the Theatre by the renter.
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